Representative report format
From a possible discrepancy to reviewable evidence.
The example below is constructed from fictional drawings to illustrate the way a finding can direct attention to its supporting sources. It is not a client case study, an actual audit output or a certified design review.
Output
Potential inconsistency and source references.
Evidence review
Candidate finding checked for supporting evidence before reporting.
Professional decision
The architect verifies the actual project requirement and decides action.
Fictional report extract · DOC-004-type comparison
Door D-012 — conflicting recorded fire ratings.
Two fictional documents refer to the same door but record different fire ratings. This indicates a potential coordination inconsistency for the practice to investigate—not which rating is compliant or correct.
Source 01 · Floor plan
A-101 · Door D-012
FD60
Fictional plan annotation
Source 02 · Door schedule
A-601 · Door D-012
FD30
Fictional schedule entry
Why it was raised
The same identified door has inconsistent recorded attributes across two included sources.
Suggested investigation
Check the applicable design information and agreed project requirements, then confirm which source record should be corrected, if any.
Other current check-type examples
Example 01
Revision mismatch
- Where to look
- The file or package identity and revision information in the drawing or title block.
- Evidence
- The report identifies the revision values being compared and the source references used for the check.
- Review action
- Confirm whether the discrepancy is intentional and which revision should govern the issue package.
Example 02
Referenced sheet absent
- Where to look
- A drawing reference that cannot be resolved to an item in the submitted package.
- Evidence
- The originating document, referenced identity and submitted package set.
- Review action
- Confirm whether the referenced item should be included, or whether the reference needs correction.
Example 03
Register revision mismatch
- Where to look
- A drawing-register entry and its corresponding drawing where the recorded revisions do not agree.
- Evidence
- Register entry, resolved drawing identity and revision values compared.
- Review action
- Review the register and drawing together and confirm the intended issue revision.
Example 04
Unresolved placeholder
- Where to look
- Defined placeholder or unresolved-information text in a submitted PDF.
- Evidence
- Extracted placeholder text and source document or location.
- Review action
- Confirm whether it should be resolved, removed or intentionally retained.
Evidence for attention, not approval to issue.
Soft Matter applies selected checks and reviews candidate findings for evidence quality. It does not determine correct fire ratings, certify statutory compliance, guarantee the detection of errors or replace professional architectural judgement. Absence of a finding is not proof that a package is complete or coordinated.